Your Meeting Room Isn't Broken.
It's Undiagnosed.
Most meeting room problems aren't caused by the equipment. They're caused by:
✓ Poor acoustics ✓ Incorrect display sizing
✓ Camera blind spots ✓ Poor room layouts
✓ Weak AI readiness
Book Meeting Room Surgery and receive an independent diagnosis with practical recommendations designed around your room and its users.
Built on Real-World Experience:
✓ Hundreds of meeting assessed and improved
✓ Experience across rooms of every size, budget and use case
✓ Independent advice shaped by real user experiences
✓ Practical knowledge of hybrid working, participant equity and AI readiness
The Meeting Room Equity Framework™
Take our free 3-minute Equity Score Assessment.
Assess:
👂 Hear conversations are heard clearly by every participant.
🎤 Capture every voice is captured accurately and consistently.
👁 See content is visible and comfortable from every seat.
📹 Represent participants are seen clearly and represented equally.
🤝 Include everyone can contribute regardless of location.
What Happens During Surgery?
Every meeting room deserves a diagnosis.
Every Surgery assesses:
✓ Acoustics and background noise
✓ Display visibility and sight lines
✓ Camera coverage and participant representation
✓ Audio capture and speech intelligibility
✓ AI readiness and digital inclusion
✓ Room layouts, usability and workflows
Most meeting room problems aren't technology problems.
They're design problems.
Every meeting room has a story.
Every Patient File includes:
✓ The room and its requirements
✓ The symptoms identified
✓ The diagnosis and root causes
✓ The recommended prescription
✓ The outcome and lessons learned
Most meeting room challenges are easier to understand when you can see how similar rooms were assessed and improved.
Explore real meeting rooms, real diagnoses and real outcomes.
Is Your Meeting Room AI Ready?
Modern meeting rooms aren't just for meetings anymore.
AI platforms rely on:
✓ Clean audio capture
✓ Clear participant representation
✓ Quality transcription
✓ Accurate speaker identification
✓ Inclusive hybrid participation
Most AI failures are actually room failures.
Is Your Meeting Room HEALTHY?
Healthy meeting rooms rely on:
✓ People being heard clearly
✓ Conversations being captured accurately
✓ Content being visible to everyone
✓ Participants being represented equally
✓ Inclusive experiences for every attendee
Most meeting room problems aren't obvious until they begin affecting collaboration, equity and AI performance.
A simple assessment can reveal what's really going on.
Your meeting room probably isn't broken. It's simply undiagnosed, and understanding the root cause is the first step towards creating a healthier, more equitable meeting experience. Book Surgery Now
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Focus Room / Phone Booths
(1–4 people | ~2–4 m² | ~20–40 sq ft)
Teams: Focus Room
Zoom: Phone Booth / Focus Room
Google: Personal / Focus SpaceCommon Symptoms
✓ Remote participants dominate
✓ Inconsistent audio captureParticipant Equity Risks
✓ Everyone should be seen
✓ Everyone should be heardHealthy Room Indicators
✓ Intelligent speaker framing
✓ One-touch simplicity -
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Small Meeting Rooms
(3–6 people | ~8–15 m² | ~85–160 sq ft)
Teams: Small Room
Zoom: Huddle Room
Google: Small RoomCommon Symptoms
✓ Participants outside the camera view
✓ Undersized displaysParticipant Equity Risks
✓ Equal participant representation
✓ Comfortable content visibilityHealthy Room Indicators
✓ Full camera coverage
✓ Balanced audio capture -
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Medium Meeting Rooms
(6–10 people | ~15–30 m² | ~160–320 sq ft)
Teams: Medium Room
Zoom: Medium Conference Room
Google: Medium RoomCommon Symptoms
✓ End-of-table bias
✓ Poor microphone coverageParticipant Equity Risks
✓ Equal representation around the table
✓ Comfortable viewing for every seatHealthy Room Indicators
✓ Intelligent participant framing
✓ Balanced audio pickup -
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Large Meeting Rooms
(10–16 people | ~30–50 m² | ~320–540 sq ft)
Teams: Large Room
Zoom: Large Conference Room
Google: Large RoomCommon Symptoms
✓ Camera blind spots
✓ Reduced speech intelligibilityParticipant Equity Risks
✓ Every participant should feel included
✓ Remote attendees should remain engagedHealthy Room Indicators
✓ Multi-camera representation
✓ Distributed audio coverage -
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Boardroom
12+ people | ~30–50 m² | ~320–540 sq ft)
Teams: Large Room
Zoom: Large Conference Room
Google: Large RoomCommon Symptoms
✓ Leadership bias around the table
✓ Poor representation of quieter participantsParticipant Equity Risks
✓ Equal contribution opportunities
✓ Consistent visibility from every seatHealthy Room Indicators
✓ Intelligent camera coverage
✓ Consistent speech captureription goes here -
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XL Rooms / Training / Multipurpose Spaces
(20+ people | 50+ m² | 540+ sq ft)
Teams: Extra‑Large Room / Multipurpose Space
Zoom: Training Room / Multipurpose Room
Google: Large / Training SpaceCommon Symptoms
✓ Presenter movement outside camera coverage
✓ Poor audience representationParticipant Equity Risks
✓ Remote attendees should see the presenter clearly
✓ Questions should be heard equallyHealthy Room Indicators
✓ Intelligent presenter tracking
✓ Audience capture and reinforcement -
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Divisible Spaces
Typically 2 x Medium-Large Rooms with removable wall, creating an XL Space. Offer flexible meeting environments
Common Symptoms
✓ Inconsistent experiences between room modes
✓ Audio and camera compromisesParticipant Equity Risks
✓ Equal experiences regardless of configuration
✓ Consistent collaboration experiencesHealthy Room Indicators
✓ Flexible room workflows
✓ Reliable performance in every configuration goes here
