Meeting Room Knowledge Centre

Healthy meeting rooms don't happen by accident.

Every meeting room has different requirements. A four-person focus room has very different challenges to a boardroom or training space.

Explore each room type to understand:

✓ Common symptoms and frustrations
✓ Typical equity challenges
✓ What a healthy room should look and feel like
✓ Recommended room anatomy and technologies
✓ Real-world examples and diagnostic insights

Whether you're planning a new space or trying to fix an existing one, the Knowledge Centre helps you understand what good looks like before investing in technology.

  • Focus Room / Phone Booths

    (1–4 people | ~2–4 m² | ~20–40 sq ft)
    Teams: Focus Room
    Zoom: Phone Booth / Focus Room
    Google: Personal / Focus Space

    Common Symptoms

    ✓ Remote participants dominate
    ✓ Inconsistent audio capture

    Participant Equity Risks

    ✓ Everyone should be seen
    ✓ Everyone should be heard

    Healthy Room Indicators

    ✓ Intelligent speaker framing
    ✓ One-touch simplicity

    Learn More

  • Small Meeting Rooms

    (3–6 people | ~8–15 m² | ~85–160 sq ft)
    Teams: Small Room
    Zoom: Huddle Room
    Google: Small Room

    Common Symptoms

    ✓ Participants outside the camera view
    ✓ Undersized displays

    Participant Equity Risks

    ✓ Equal participant representation
    ✓ Comfortable content visibility

    Healthy Room Indicators

    ✓ Full camera coverage
    ✓ Balanced audio capture

    Learn More

  • Medium Meeting Rooms

    (6–10 people | ~15–30 m² | ~160–320 sq ft)
    Teams: Medium Room
    Zoom: Medium Conference Room
    Google: Medium Room

    Common Symptoms

    ✓ End-of-table bias
    ✓ Poor microphone coverage

    Participant Equity Risks

    ✓ Equal representation around the table
    ✓ Comfortable viewing for every seat

    Healthy Room Indicators

    ✓ Intelligent participant framing
    ✓ Balanced audio pickup

    Learn More

  • Large Meeting Rooms

    (10–16 people | ~30–50 m² | ~320–540 sq ft)
    Teams: Large Room
    Zoom: Large Conference Room
    Google: Large Room

    Common Symptoms

    ✓ Camera blind spots
    ✓ Reduced speech intelligibility

    Participant Equity Risks

    ✓ Every participant should feel included
    ✓ Remote attendees should remain engaged

    Healthy Room Indicators

    ✓ Multi-camera representation
    ✓ Distributed audio coverage

    Learn More

  • Boardroom

    12+ people | ~30–50 m² | ~320–540 sq ft)
    Teams: Large Room
    Zoom: Large Conference Room
    Google: Large Room

    Common Symptoms

    ✓ Leadership bias around the table
    ✓ Poor representation of quieter participants

    Participant Equity Risks

    ✓ Equal contribution opportunities
    ✓ Consistent visibility from every seat

    Healthy Room Indicators

    ✓ Intelligent camera coverage
    ✓ Consistent speech captureription goes here

    Click Here

  • XL Rooms / Training / Multipurpose Spaces

    (20+ people | 50+ m² | 540+ sq ft)
    Teams: Extra‑Large Room / Multipurpose Space
    Zoom: Training Room / Multipurpose Room
    Google: Large / Training Space

    Common Symptoms

    ✓ Presenter movement outside camera coverage
    ✓ Poor audience representation

    Participant Equity Risks

    ✓ Remote attendees should see the presenter clearly
    ✓ Questions should be heard equally

    Healthy Room Indicators

    ✓ Intelligent presenter tracking
    ✓ Audience capture and reinforcement

    Learn More

  • Divisible Spaces

    Typically 2 x Medium-Large Rooms with removable wall, creating an XL Space. Offer flexible meeting environments

    Common Symptoms

    ✓ Inconsistent experiences between room modes
    ✓ Audio and camera compromises

    Participant Equity Risks

    ✓ Equal experiences regardless of configuration
    ✓ Consistent collaboration experiences

    Healthy Room Indicators

    ✓ Flexible room workflows
    ✓ Reliable performance in every configuration goes here

    Click Here

Why Room Size Is Only the Starting Point

Microsoft, Zoom and Google all provide guidance on room sizes and capacities. But categorising a room as "Small" or "Medium" doesn't guarantee a healthy meeting experience.

The real challenges lie in the details: acoustics, display visibility, microphone coverage, room layout, lighting, and how equally every participant can contribute.

At Meeting Room Doctor, we look beyond certifications and standards to understand how rooms perform for real users in real meetings. Through consultancy, design guidance and educational content, we help organisations create meeting spaces that are not only compliant, but genuinely inclusive and effective.

Not sure where your rooms fit—or where they fall short?

Book a Room Surgery and let's diagnose them properly.