BoARDROOMs (12-20 People)

Healthy Boardrooms

Designed for leadership meetings, strategic discussions and client presentations where every participant can see, hear and contribute equally.

Typical Room Size: 6m – 10m long
Typical Occupancy: 12-20 people
Common Uses: Leadership meetings, board meetings, client presentations, decision-making sessions and high-profile hybrid meetings.

Every Boardroom Has A Story

Boardrooms are often the most visible meeting spaces in an organisation. They host important conversations, strategic decisions and meetings with senior leaders, customers and partners.

Because these meetings matter, expectations are higher. The technology needs to perform consistently, presentations must be easy to follow and every participant should feel equally involved, whether they are in the room or joining remotely.

A healthy boardroom creates confidence. Meetings start smoothly, conversations are captured accurately and the technology supports the discussion without becoming the focus of it.

Most meeting room problems aren't obvious until they affect the meeting experience.

Our Meeting Room Health Assessment measures acoustics, visibility, representation and participant equity to reveal what's really happening in your room.

Diagnose My Meeting Room

Common Symptoms

✓ Meetings take too long to start

✓ Presentations are difficult to read from some seats

✓ Remote participants struggle to feel included

✓ Important comments are missed or repeated

✓ Meetings rely on technical assistance

✓ Different meeting types require different workarounds

Equity Challenges

Boardrooms often suffer from what we call presence bias.

People physically in the room naturally dominate conversations, while remote participants can become passive observers rather than active contributors.

This affects:

In-room participants who may unintentionally exclude remote colleagues from discussions and decision-making.

Remote participants who struggle to contribute naturally and miss important visual cues and side conversations.

AI tools that depend on clear audio and video to accurately capture discussions, decisions and actions.

Meeting equity means ensuring every participant can contribute confidently and be represented accurately, regardless of location.

Signs Of A Healthy Room

✓ Meetings start quickly and consistently

✓ Every participant can see shared content clearly

✓ Conversations are captured accurately from every seat

✓ Remote participants can contribute naturally

✓ AI tools receive clean audio and video feeds

✓ Technology remains almost invisible during the meeting

Typical Anatomy Of A Healthy Boardroom

Room Size

Typically 6m-10m long and 4m-6m wide.
Occupancy

12-20 participants.
Display

Typically one 86"-98" display or dual displays for simultaneously viewing presentations and remote participants.
Acoustics

Target RT60 approximately 0.5-0.6 seconds.
Background noise ideally below 40-45 dB.
Camera

Intelligent cameras or multi-camera solutions designed to provide clear representation of everyone in the room.
Audio

Multiple microphone zones or ceiling microphone systems that provide consistent speech capture throughout the space.
Lighting

Approximately 500 lux across the meeting table with careful consideration given to presentation visibility and participant representation.
Connectivity

Simple and reliable content sharing with accessible charging and connectivity options for presenters and guests.
Conferencing

Typically Microsoft Teams Rooms, Zoom Rooms or Google Meet Rooms with one-touch meeting join.
Smart Building

Room booking panels, occupancy monitoring and environmental controls to maintain a consistent meeting experience.
Artificial Intelligence

AI productivity tools to transcribe discussions, generate meeting summaries and capture actions accurately for effective follow-up.
Maintenance & Support

Meeting rooms don’t fail on day one, they fail gradually over time. A support contract enables pro-active maintenance, timely problem solving and ownership.