Meeting Room Surgery

Diagnose the real problems. Prescribe the right treatment.

Not every meeting room problem is obvious.

Meetings may start successfully, yet people still struggle to hear clearly. Presentations might be visible to some participants but not others. Remote attendees may join every meeting, yet still feel disconnected from the conversation.

Most organisations know when a room doesn't feel right. Few know exactly why.

Meeting Room Surgery is our comprehensive on-site diagnostic service, designed to uncover the root causes behind poor meeting experiences and provide a clear, independent prescription for improvement.

We assess the room as a complete environment—technology, acoustics, layouts and user experience—to understand how the space performs for every participant.

What We Assess

  • Room Environment

    We assess the physical characteristics of the space, including room dimensions, layouts, surfaces and environmental factors that influence meeting performance.

  • Audio & Acoustics

    We examine microphone coverage, loudspeaker performance and acoustic conditions to understand how clearly people can hear and be heard.

  • Video & Representation

    We review camera positioning, sightlines and participant representation to ensure everyone can see and be seen effectively.

  • Displays & Content Sharing

    We assess display sizes, positioning and content visibility to ensure information can be viewed comfortably from every seat.

  • Usability & Workflows

    We examine how meetings are started, joined and managed, identifying friction points that impact user confidence and adoption.

  • Equity & Inclusion

    We assess whether the room delivers a fair and consistent experience for both in-room and remote participants.

What you’ll receive

✓ On-site consultation and room investigation

✓ RT60 reverberation test with treatment recommendations

✓ DISCAS display size and visibility calculations

✓ Microphone and camera pickup assessment

✓ Technology and layout review

✓ Meeting Room Health Score

✓ Meeting Room Equity Score

✓ Prioritised recommendations

✓ Hardware and solution shortlist

✓ Room elevations and concept guidance where required

✓ Prescription report with clear next steps

Designed For

✓ Meeting rooms that simply don't feel right

✓ Hybrid meetings where participants have different experiences

✓ Office moves and refurbishment projects

✓ Technology refresh programmes

✓ Organisations wanting independent, vendor-neutral advice before investing

The Outcome

You'll understand exactly why your meeting room performs the way it does, what should be changed, and where investment will deliver the greatest improvement.

No guesswork. No unnecessary technology. Just clear diagnosis and practical recommendations based on real-world experience.

Because great meeting rooms aren't built by accident. They're diagnosed, designed and treated properly.