Meeting Room Surgery - PRE-Op

Diagnosing meeting rooms before construction begins.

The best time to fix a meeting room problem is before the room exists.

Many meeting room issues are designed into projects long before technology is installed. Displays end up in the wrong location. Camera positions compromise representation. Cable routes are forgotten. Acoustic requirements are overlooked.

By the time the room is built, changes become expensive, disruptive and difficult to deliver.

Meeting Room Surgery – Pre-Op is a remote consultancy service designed specifically for Design & Build contractors, fit-out companies and project teams.

Using drawings, layouts and project objectives, we assess meeting room designs before construction begins and provide practical guidance that helps projects progress with confidence.

What We Assess

  • Room Layouts

    We review room sizes, furniture layouts and participant positions to ensure the space supports effective collaboration.

  • Displays & Visibility

    We calculate display sizes and locations to ensure content can be seen comfortably from every seat.

  • Technology Placement

    We recommend suitable locations for cameras, microphones and supporting technologies.

  • Wiring & Infrastructure

    We identify containment requirements, cable routes and coordination requirements before walls are closed and finishes are completed.

  • Acoustics

    We identify potential acoustic risks and opportunities to improve meeting performance through appropriate treatment.

  • Equity & Inclusion

    We assess whether the room delivers a fair and consistent experience for both in-room and remote participants.

What you’ll receive

✓ Remote drawing review

✓ Meeting Room Equity Assessment

✓ Display sizing calculations

✓ Preliminary elevations and layouts

✓ Technology location guidance

✓ Wiring and containment recommendations

✓ RT60 reverberation assessment and treatment recommendations

✓ Prioritised recommendations and next steps - client facing.

✓ Optional post-installation verification

Designed For

✓ Design & Build contractors

✓ Workplace consultants

✓ Fit-out projects

✓ Office relocations

✓ Speculative meeting room designs

✓ Newly awarded projects requiring rapid decisions

The Outcome

You'll have the information needed to coordinate meeting room infrastructure correctly, avoid costly redesigns and identify opportunities to deliver healthier, more equitable spaces.

Because the easiest meeting room problems to fix are the ones that never get built.