Meeting Room Equity Assessment

Understand how your meeting room feels before investing in technology.

Most meeting room problems don't start with technology failure. They start with people having different experiences of the same meeting.

Perhaps remote participants struggle to hear conversations. Maybe presentations aren't visible to everyone. Or some people simply feel less involved than others.

The Meeting Room Equity Assessment is a remote review designed to identify these issues quickly and objectively.

Using photographs, room information and a short consultation, we'll assess how effectively your meeting room supports both in-room and remote participants and provide an independent view of its overall health.

Equity Assessment - Single Room Equity Assessment - Single Room
Equity Assessment - Single Room
£125.00

A practical review of how well your room supports everyone

The Meeting Room Equity Assessment is an entry-level diagnostic review focused on the real meeting experience.

It looks at whether people can be heard clearly, seen properly, follow shared content, contribute confidently, and participate equally — whether they are in the room or joining remotely.

Best for

Existing meeting rooms where the experience feels inconsistent, unfair, difficult to use, or underperforming.

What you receive

  • Review against the Meeting Room Equity Framework

  • Assessment of audibility, visibility, representation and usability

  • Identification of likely barriers for in-room and remote participants

  • Practical improvement recommendations

  • Priority list of issues to address first

  • Summary report suitable for internal discussion

  • Recommendation on whether MRD Surgery is required

Important note

The Equity Assessment is an initial diagnostic review. It does not include technical elevations, full design guidance, detailed hardware selection or contractor-ready documentation.

What We Assess

  • Audibility

    Can people hear clearly within the room without distractions, excessive background noise, or poor acoustics affecting communication?

  • Audio Capture

    Can microphones accurately capture conversations so remote participants hear everyone equally?

  • Visibility

    Can all participants clearly see presentations, shared content, and each other regardless of where they sit?

  • Representation

    Are remote and in-room participants represented fairly through camera positioning and meeting layouts?

  • Inclusion

    Does the room provide an equitable experience that encourages participation and collaboration for everyone?

What you’ll receive

✓ Meeting Room Equity Score

✓ Five Pillar Assessment

✓ Traffic Light Health Rating

✓ Summary of Key Symptoms

✓ Top Recommendations for Improvement

✓ Independent Advice on Whether Further Investigation Is Required

Designed For

✓ Organisations unsure why meetings feel difficult

✓ Businesses planning technology upgrades

✓ Teams preparing for office moves or refurbishments

✓ Meeting spaces where hybrid participation feels unequal

✓ Anyone wanting an independent opinion before spending money

The Outcome

You'll leave with a clear understanding of how healthy your meeting room really is, where the greatest risks exist, and whether simple improvements or a full Meeting Room Surgery is the right next step.

Because successful meeting rooms aren't measured by the technology they contain—they're measured by how equally they work for everyone.